We are currently recruiting Property Administrator / Co-ordinator to work with a busy and well-established company in the region.
The main purpose of the role is to ensure the smooth running of our office, lettings and sales departments. It is essential our customers receive an effective, customer focused service.
Key Responsibilities:
• Dealing with Tenancy paperwork administration to include issuing paperwork throughout tenancies
• Coordinating Move-Ins / Outs (Ensuring the properties are fully compliant and ready to move into – to include booking inventories, required works, arranging cleaning, key cutting, liaising with tenants for payment, notifying utility suppliers etc)
• Main contact for tenants & landlords
• Negotiating and coordinating with landlords and tenants for renewal contracts and rent increases.
• Ensuring reasonable tenancy issues and service requests are addressed & completed promptly
• Monitoring reports on lettings software to ensure all tasks are being dealt with
• Ensuring tenants are adhering to their Tenancy Agreements and acting upon any breaches as and when necessary
• Assisting with routine management visits/inspections, dealing with contractors, and reporting and updating landlords where required
• Updating all transactions are updated on the inhouse software package
• Responding to all emails in a timely fashion
General:
• Manning the front desk reception area including constant telephone monitoring
• General P.A. duties
• General filing during the year and organising the archiving of the annual file
• To help with any ad hoc work that arises
• Experience / Knowledge of general administration essential
Candidate Profile:
It is imperative for the successful candidate to be a good communicator, organised, self-motivated, enthusiastic, reliable, possess the ability to multi task, able to deliver under pressure and to be confident dealing with clients both in person and over the phone.
• To be a good team player but also to be able to work using own your own initiative once fully trained
• To be confident with our customers in person and over the phone
• Motivated individual with a proven track record of delivering fantastic customer service
• Must be articulate and well-spoken with excellent communication skills
• Must be disciplined and well organised
• To be computer literate – essential basic knowledge of Microsoft office programs
• To have a flexible approach to work
• To have good inter-personal skills and a high attention to detail
• To have the ability to multi task and prioritise workload
• To be adaptable, of smart appearance, good humour and a good listener.
• Local area knowledge is preferable
• Full, clean driving license and own car essential
To be considered for this opportunity, please email your cv to nuala.mcmahon@eflexes.com or call 0866033772 to discuss in confidence.
eFlexes is an equal opportunities employer.
