Due to increased business needs, we are looking for a receptionist / administrator for a world leading aviation client based in Shannon, Co. Clare. The role will be offered on an initial 10-month contract on 39 hours per week.
The role will provide front desk / reception services for the company including administrative duties to support the Office Manager and the business as a whole.
The Role:
- Provide top quality front of house phone service operated through MS Teams.
- Administrative duties including facilities support for the Office Manager and other departments within the company.
- Greet and engage visitors in a polite and professional manner.
- Handle internal / external queries to resolution with efficiency on the phone and in person.
- Co-ordination of internal and external events and meetings – event planning, hotel bookings, transport, facilities MS Teams meetings, refreshments etc.
- General upkeep of reception area / meeting rooms and entire office, including daily facilities management and stationary stock.
- Administrative support for post / couriers / archive.
- Preparation of PowerPoint presentations for internal and external meetings.
Skills:
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Secretarial / Office Administration Qualification
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Minimum 1 – 3 years relevant experience.
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Advanced typing skills essential.
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MS Office – Outlook, Word, Excel, PowerPoint essential.
The Candidate:
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Excellent written, verbal and interpersonal skills.
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Good initiative and excellent organisation and time management skills.
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Strong problem-solving skills
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Enthusiastic, team player and motivated to get the job done.
