Facilities & Office Coordinator
eFlexes have an exciting new opportunity for a Facilities & Office Coordinator with a long established Aviation client based in Shannon, Co. Clare.
The Facilities & Office Coordinator will have responsibility for coordinating all global facilities, general office management and reception tasks, with support to Office Manager & CEO. This permanent role will be based in Shannon, Co. Clare.
Key Responsibilities
- Oversight and primary contact for the facilities function to our Company offices worldwide (Shannon, London, Boston, Singapore)
- Liaise with facilities management company on all facilities matters.
- Responsible for office lease renewals, budgets, and invoicing.
- Coordinate Health & Safety programmes, including administration of in-house training for all employees
- Co-ordination of internal and external company events and meeting needs – event planning, hotel bookings, transport, facilities, MS Teams meetings, refreshments etc.
- Primary contact for company travel-agent and dealing with employee travel queries.
- Centralised administrative support for employees.
- Maintain office supplies globally, together with the general upkeep of the Shannon office in conjunction with the cleaning services contracting company.
- Provide a courteous and efficient front of house service for occasional onsite visitors.
- Administrative management of post / couriers / archive.
- Deal with internal / external queries accurately and efficiently both on the telephone and in person.
- Provide admin support for Companywide presentations, internal/external meeting preparation, reporting, events and other ad-hoc matters.
- Regular support Office of Chairman and parent company visitors with accommodation, transport and other administrative needs.
Skills & Specifications:
- Office Administration or related qualification.
- Minimum 3-5 years relevant Facilities & Office Management experience.
- MS Office – Outlook, Word, Excel, PowerPoint, Teams essential.
- High level of accuracy and attention to detail.
- Excellent interpersonal and communication skills.
- Proven organisation and time management skills.
- Demonstrated ability to work within a global team environment.
- Ability to work under pressure and prioritise tasks in a task-based environment.
- Experience in problem solving and working to tight deadlines.
To apply: please email your CV to crohan.okennedy@eflexes.com or call 085 8713025 for further details.
