We have an excellent immediate opportunity for Clerical Officer with Local Authority client based in East Clare. Position will be offered on 6 months fixed term contract.
SUMMARY OF ROLE
To undertake administrative tasks and provide clerical support as required, including scanning, uploading and data entry.
- Data and Word Processing
- Telephone Techniques
- Recording, filing and retrieval of information and documentation
- Distribution of information
- Production of letters and memos
- Undertaking general office administration including, filing, photocopying, faxing, scanning, sending mail and general clerical work
- Data input – inputting data / text to IT systems
- Maintenance of records and filing systems both manual and electronic to effectively manage all information within a section
- Creation and maintenance of mailing lists
- Answering the telephone, dealing effectively with routine telephone queries and taking accurate messages
- Assist in locating and compiling data for papers / reports as required
- Make full use of all office equipment; telephone, fax, PC etc to ensure that communication flows are effective at all times
- Compile reports, papers, proposals, letters, memos or charts using Word, Excel, Powerpoint as required
- Assist line manager in carrying out duties of the Body as required
- Undertake reception duties and deal with visitors to the office.
PERSON SPECIFICATION
- A minimum of three years’ relevant experience gained in an administrative role, where relevant is defined as possessing experience in ALL of the following:-
- Leaving Cert or equivalent.
- IT skills, experience in Word and Excel
- Dealing with customer queries in person and by telephone
- Experience of handling correspondence and keeping records
Essential Criteria
- The ability to effectively use IT systems: Competence in use of Microsoft Office packages, e.g. Word, Excel, Powerpoint
- The ability to plan and organise workload to achieve quality results within required timescales
- The ability to contribute as an effective team member and to support others
- Demonstrate effective interpersonal and communication skills, including the ability to deal with internal /external customers with confidence
- The ability to adapt to a changing environment and to work with minimum supervision
To apply for this position, please email you CV to nuala.mcmahon@eflexes.com or call 086 6033772 to discuss in confidence.
