We are seeking a highly motivated and experienced HR Administrator to join the team at a renowned visitor attraction in Co. Clare.
The HR Administrator will report to the HR Business Partner and work closely with the Senior Management and Business Unit Managers. Being responsible for the overall management of all administration, including staying abreast of all compliance regulations and procedures as required to create a safe and secure environment for all visitors and employees.
Priority areas for the HR Administrator:
Ensuring that the key objectives of the organisation are met by managing workloads that maximises the use of resources.
Work closely with the Human Resource Business Partner to ensure a safe and secure environment for the visitors and employees and to advance our work in conservation and sustainability
Ensuring a world class visitor experience and an employer of choice through the implementation of key maintenance projects
Specific Responsibilities and Duties:
Support and administer Clockwise HRIS (Workforce Management System)
Update Clockwise with historical data
Organize Clockwise training as needed
Provide internal support for Clockwise users
Ensure accurate entry of new staff in Clockwise
Monitor Clockwise data integrity and address anomalies daily
Prepare weekly payroll, ensuring accuracy of Clockwise hours and allowances, and compliance with company policies and Irish legislation
Handle office mail (In/Out)
Take minutes in meetings as required
Serve as Health & Safety Representative for the administration section
Utilize mail merge to send letters to staff, tenants, and suppliers
Act as Freedom of Information officer administrator
Manage Administration facilities and coordinate scheduled maintenance and repairs
Organize office supplies and manage stock of printers & photocopier
Conduct induction training and process new starter documentation
Manage work experience candidates and liaise with Duty Operations Manager and BU Managers
Maintain HR filing system and conduct regular audits to ensure documentation accuracy
Monitor and manage recruitment processes and correspondence
Coordinate interviews, shortlist candidates, and set up interview facilities
Provide references for seasonal staff
Organize training sessions and liaise with training agencies
Coordinate catering for in-house events and support marketing in organizing events
Assist with staff parties and events coordination
Undertake general secretarial and administrative duties as required
Provide administrative support to General Manager
Ensure compliance with Health and Safety regulations and company procedures
Perform any other reasonable duties as directed by Management
Requirements/Essential Skills and Attributes
Fluency in the English language
Qualification in business administration or similar field
Excellent planning, organization, coordination, and attention to detail
Flexibility and strong problem-solving skills
Proficiency in PC applications such as ECDL, Excel, and good keyboard skills
Proven ability to work under pressure and in a team environment
Experience in the tourism sector
Cash handling experience
Results-driven with the ability to achieve specific objectives and targets
Ability to work independently
Excellent interpersonal and communication skills
Must possess a current driving license
To apply, please email your CV to Jake.loughran@eflexes.com or call Jake on 085 800 7936 to discuss in confidence.
