We are currently recruiting for an exciting new opportunity of Site Administrator with Clare based multinational organisation. With immediate start, position will be offered on rolling contract and will report to on site Project Manager.
Purpose of role Responsible for site office administration duties (as designated by the Project Manager)
Responsibilities:
Site Office Management:
- Management of office supplies, photocopiers, liaising with IT
- Maintain weekly meeting schedule (book rooms, catering, send meeting notifications, update schedules)
- Administration support for senior management as required
- Organising inductions and set up for new starts onsite (organising laptops, phones etc.)
Document Management and Control:
- Assist the Document Controller in the collation, numbering and maintenance of documents
- Support the preparation of documents and presentations
- Help compile monthly reports for issue to the Client
- Updating information logs, scanning documentation to the system
Obtaining sign-off for Purchase Orders & Validating invoices for payment:
- Support in the approvals process and the setting up of new vendors on the procurement system
- Validate and match invoices for payment sign off by management.
- Following up with vendors in respect to invoices and queries.
EDUCATION:
• Leaving Certificate or equivalent
• Administration and/or Office management qualification a distinct advantage
EXPERIENCE:
- 5 years’ experience in a professional office environment with a background in administration
- Excellent computer skills (Word/Excel/Powerpoint)
- Customer & Supply Chain oriented (internally/externally)
- Sharing knowledge
- Dealing with changes
- Excellent communication and interpersonal skills
- Friendly, positive and flexible attitude to work
- Strong multi-tasking and prioritisation skills
- Excellent ability to work independently & on own initiative.
To apply for this position, please email your cv to nuala.mcmahon@eflexes.com or call 086 6033772 to discuss in confidence.
