Administrator

ADMINISTRATIVE ASSISTANT

eFlexes are currently recruiting an Administrator on a six month contract for a busy and vibrant office based in Shannon, Co. Clare.

This is a very exciting, career boosting, position and has the opportunity to grow into a permanent role. 

Candidates should have previous office administration experience and be available for an immediate start.

Responsibilities include:

• Provide administrative assistance to members of the team, including but not limited to, CEO & Senior Project Manager.
• Offer Support to accounts department
• Keep records and files up to date
• Distribute P.O’s and supplier set up, and statements
• Examine invoices and expense claims submitted and prepare payments
• Provide management and other departments with relevant reports for decision making and controlling expenditures, including monthly budget variance reports
• Organise & create reports for project teams and management
• Process data on behalf of management and project teams
• Planning and organising meetings
• Prepare meeting rooms for all internal and external meetings
• Preparation of documentation in advance of meetings
• Booking flights and hotels
• Scheduling appointments, call and meetings
• Collating timesheets
• Documentation updates
• Liaise with 3^rd party vendors and outsourced partners when required
• Perform other duties that may be assigned from time to time

Experience required:

• 2-4 years in a similar role
• Experience working with numbers and spreadsheets
• Excellent presentation skills
• Excellent problem-solving and analytical skills
• Strong organisational skills and attention to detail are essential
• IT Skills: MS Office, Outlook, Google Suite, Teams, CRM Systems
• Strong communication skills (verbal & written) and Interpersonal skills
• Ability to work effectively within a team environment

Forward your CV today, to: angelina.oneill@eflexes.com or call 086 0205506 for further details.