We have an immediate opportunity for Reception/Administrator on initial 3 month contract with long established Shannon based Aviation Client.
Purpose:
This role will provide a front desk / reception service for the company together with administrative support to the Office Manager and the business as a whole.
Key Result:
• Provide a courteous and efficient switchboard service.
• Greet and deal with visitors in a courteous and professional manner
• Deal with internal / external queries accurately and efficiently both on the telephone and in person. Endeavour to resolve queries directly.
• General upkeep of reception area / meeting rooms and entire office area.
• Order and maintain central stationery stock and ensure upkeep of stationery areas.
• Provide centralised administrative support for post / couriers / archive.
• Manage meeting room booking system and co-ordination of all internal and external meeting needs – facilities, conference calls, MS Teams meetings, refreshments etc.
• Assist with preparation of PowerPoint presentations for internal and external meetings and binding of same.
• Provide administrative support to other departments as required.
Skills & Experience:
• Secretarial / Office Administration qualification.
• Minimum 1-3 years’ relevant experience.
• Advanced typing skills essential.
• Previous switchboard experience – Avaya an advantage.
• Outlook, Word, Excel, PowerPoint essential.
Competencies
• Excellent written, verbal and interpersonal skills.
• Proven ability to use initiative.
• Flexible approach to work.
• Excellent organisation and time management skills.
• Problem solving skills.
• Enthusiastic, team player
To be considered for this position, please email your cv to nuala.mcmahon@eflexes.com or call 086 6033772 to discuss in confidence.
