eFlexes Recruitment is currently recruiting an experienced Executive PA to join our well-established client based in Shannon, Co. Clare on a permanent basis. This is an excellent opportunity for a highly organised and professional individual to provide PA, administrative, and project management support to the CEO and Senior Management Team.
Role Purpose
To provide efficient and professional PA, administration, and project management support to the CEO and Senior Management Team.
Key Responsibilities
- Serve as the primary point of contact for the President & CEO’s office.
- Manage the President & CEO’s calendar, coordinating across multiple time zones.
- Provide high-level administrative support to the Senior Management Team.
- Oversee end-to-end meeting coordination including scheduling, logistics, agendas, and distribution of materials.
- Liaise with Executive Management, senior industry counterparts, and office visitors.
- Screen and direct incoming calls with professionalism and discretion.
- Design and prepare presentation materials using PowerPoint for internal and external stakeholders.
- Handle and prepare confidential documents and correspondence.
- Maintain organised records of meeting minutes and related documentation.
- Manage monthly expenses, budgeting, and invoicing; review and approve invoices and track budgets.
- Coordinate domestic and international travel arrangements.
- Prepare accurate and timely reports and board packs.
- Assist in the coordination and delivery of strategic projects.
- Arrange catering, printing, filing, and maintain office supplies.
- Support ad hoc administrative and project-related tasks as required.
Skills & Experience
Essential:
- Executive PA / Office Administration qualification or related discipline.
- Minimum 5 years’ experience supporting senior executives or C-suite leaders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook).
- High level of accuracy and attention to detail.
Desired:
- Experience within an international business environment.
- Previous experience in the Aviation or Aviation Leasing industry.
Key Competencies
- Excellent interpersonal and communication skills.
- Strong organisation, time management, and planning abilities.
- Proven ability to work effectively in a global team environment.
- Skilled in managing multiple tasks and meeting tight deadlines.
- Strong problem-solving abilities.
- Maintains the highest levels of discretion and confidentiality.
- Demonstrates initiative, flexibility, and adaptability.
To apply for this position, please submit your CV to Warren.Brooks@eflexes.com
